Statement of Online Data Protection Policy for www.climahost.eu

Statement of Online Data Protection Policy for www.climahost.eu

We appreciate your interest in our services and would like you to feel secure when visiting our website, also with regard to the protection of your personal data. We take the protection of your personal data very serious. We want you to know when we collect which data and how we use it. In the following we will therefore inform you about the type, scope and purposes of the collection and use of personal data. You can access this information at any time on our website.

In order to guarantee the security of your personal data, your data is conscientiously protected against unauthorized access or unauthorized disclosure and is not passed on to third parties without authorization.

Please address any questions or comments regarding this data protection declaration or data protection in general to our (external) data protection officer (see contact details below).

I. Name and Address of the controller

Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:

adelphi
Alt-Moabit 91
10559 Berlin
Germany

Tel. +49 (30) 8900068-0
Fax +49 (30) 8900068-10
EMail: office@adelphi.de

Website: https://www.adelphi.de

II. Name and Address of the Data Protection Officer

The Data Protection Officer of the controller is:

Mariusz Bucki

c/o Althammer & Kill GmbH & Co. KG

Thielenplatz 3

30159 Hannover

Germany

Tel. +49 (511) 330603-0

Fax +49 (511) 330603-48

Email: datenschutz@adelphi.de

Website: https://www.althammer-kill.de

III. General information on data processing

III.1. Scope of the processing of personal data

We only process personal data of our users if this is necessary to provide a functional website as well as our contents and services. The processing of personal data of our users takes place regularly only after consent of the user. An exception applies in those cases where prior consent cannot be obtained for actual reasons and the processing of the data is permitted by law.

III.2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the affected individual for the processing of personal data, art. 6 para. 1 lit. a of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

In the processing of personal data required for the fulfilment of a contract to which the affected individual is a party, art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as the processing of personal data is required to fulfil a legal obligation to which our company is subject, art. 6 para. 1 lit. c GDPR serves as the legal basis.

In the event that the vital interests of the affected individual or another natural person require the processing of personal data, art. 6 para. 1 lit. d GDPR serves as the legal basis.

If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the affected individual do not outweigh the first-mentioned interest, art. 6 para. 1 lit. f GDPR serves as the legal basis for processing.

III.3. Data erasure and storage time

The personal data of the affected individual will be deleted or blocked as soon as the purpose of storage ceases to apply. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the person responsible is subject. The data will also be blocked or deleted if a storage period given by the regulations mentioned expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

IV. Provision of the website and creation of Logfiles

IV.1. Description and scope of data processing

Every time you visit our website, our system automatically collects data and information from the computer system of the calling computer.

The following data is collected:

(1) Information about the browser type and version used

(2) The user's operating system

(3) The Internet service provider of the user

(4) The IP address of the user

(5) Date and time of access

(6) Websites from which the user's system reaches our website

(7) Websites accessed by the user's system via our website

The data is also stored in the logfiles of our system. This data is not stored together with other personal data of the user.

IV.2. Legal basis for data processing

The legal basis for the temporary storage of data and logfiles is art. 6 para. 1 lit. f GDPR.

IV.3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this the IP address of the user must remain stored for the duration of the session.  

The data is stored in logfiles to ensure the functionality of the website. In addition, the data serves us to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

Our legitimate interest in data processing pursuant to art. 6 para. 1 lit. f GDPR also lies in these purposes.

IV.4. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

If the data is stored in log files, this is the case after a maximum of fourteen days. Further storage is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

IV.5. Possibility of opposition and elimination

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.  

V. Use of cookies

V.1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. If a user visits a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic character string that enables a unique identification of the browser when the website is called up again.  

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

The following data is stored and transmitted in the cookies:

(1) Availability of JavaScript in the browser

V.2. Legal basis for data processing  

The legal basis for the processing of personal data using cookies is art. 6 para. 1 lit. f GDPR.

V.3. Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this it is necessary that the browser is recognized even after a page change.

We need cookies for the following applications:

(1) Recognition of JavaScript support

The user data collected by technically necessary cookies are not used to create user profiles.

V.4. Duration of storage, possibility of objection and elimination

Cookies are stored on the user's computer and transmitted to our site. Therefore, you as a user also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website in full.

VI. Encryption

To protect the security of your data during transmission, we use state-of-the-art encryption methods (e.g. TLS/SSL) via HTTPS.

VII. Participation in the ClimaHost contest

VII.1. Description and scope of data processing

On our website we offer users the opportunity to take part in the contest "ClimaHost - Climate Protection and Energy Efficiency in Hotel and Restaurant Businesses of the Alps". A link takes you to the applicant portal, which only stores personal data that you provide to us as part of your application and registration. By registering, you agree that the data you voluntarily provide will be stored by us and processed and used in compliance with data protection regulations.

Personal data will only be processed and used for our own purposes if this is necessary for the ClimaHost contest (e.g. contact for questions, registration, transmission to the members of the jury, distribution of the nominees, finalists and winners) and only if there is no reason to assume that the affected person has an overriding interest in the exclusion of processing or use.

All personal data is collected, processed and used in accordance with the provisions of the European General Data Protection Regulation (GDPR). The collection, processing and use of data are based on the explicit consent of the individual through registration.

The contestant agrees to the storage of the collected data and exempts adelphi from all claims of third parties. He also guarantees the right to check the information in the participation documents and supports them in doing so. In particular, the contest participant agrees to submit additional documents (e.g. expert opinions, photos) upon request. He transfers to adelphi the right to publish the contents of the submitted application documents in connection with the implementation and follow-up of the competition. Information such as company names, application texts, information and images provided in the context of the competition will be published in publications, press reports, on the competition website and in the course of other media coverage.

Data processing by third parties

The collected data concerning the companies as well as the competition entries will be stored by adelphi and its partner Österreichische Energieagentur (Austrian Energy Agency), which is also commissioned to carry out the competition. The use of the data for the ClimaHost contest is the exclusive responsibility of adelphi and the Austrian Energy Agency. adelphi and the Austrian Energy Agency are responsible for viewing, processing and organising the contest entries and for preparing the content of the jury meeting.

Furthermore, the contest entries will be forwarded to the members of the jury so that they can make a qualified decision on the nominees, finalists and prize winners of the contest.

The following data is collected:

(1) The IP address of the user

(2) Date and time of access

VII.2. Legal basis for data processing

The legal basis for the processing of data is art. 6 para. 1 lit. a GDPR if the user has given his consent.

VII.3. Purpose of data processing

The data storage is necessary for the proper execution of the ClimaHost contest.

VII.4. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected.

This is the case for participation in the competition if the winners were announced at the XV. Alpine Conference in April 2019. For nominees, finalists and winners, who will be presented on the project website www.climahost.eu, the data will be stored up to and including April 2021.

VII.5. Possibility of opposition and elimination

As a user you have the possibility to cancel the registration at any time. You can change the data stored about you at any time.

To delete or change your data you can contact us at info@climahost.eu and briefly explain your request. We change or delete your data according to your request.

VIII. Email contact

VIII.1. Description and scope of data processing

You can contact us via the email address provided. In this case, the user's personal data transmitted by email will be stored.

In this context, the data will not be passed on to third parties. The data is used exclusively for processing the conversation.

VIII.2. Legal basis for data processing

The legal basis for the processing of data is art. 6 para. 1 lit. a GDPR if the user has given his consent.

The legal basis for the processing of data transmitted in the course of sending an e-mail is art. 6 para. 1 lit. f GDPR. If the e-mail contact aims at the conclusion of a contract, then additional legal basis for the processing is Art. 6 exp. 1 lit. b GDPR.

VIII.3. Purpose of data processing

The processing of personal data in the event of contact by e-mail also constitutes the necessary legitimate interest in the processing of the data.

VIII.4. Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data sent by e-mail, this is the case when the conversation with the user is finished. The conversation is terminated when it can be inferred from the circumstances that the facts in question have been finally clarified.  

VIII.5. Possibility of opposition and elimination

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.

Revocation of consent and objection to storage can be made by telephone (see name and address of the person responsible) or by e-mail to withdrawal@adelphi.de.

All personal data stored in the course of contacting us will be deleted in this case.

IX. Embedded YouTube videos

On some of our websites we embed YouTube videos. YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA is the operator of the corresponding plug-ins. If you visit a page with the YouTube plugin and click on the video, a connection to Youtube servers is established. Youtube will be informed which pages you visit. If you are logged into your Youtube account, Youtube can assign your surfing behavior to you personally. You can prevent this by logging out of your YouTube account beforehand.

If a YouTube video is started, the provider uses cookies that collect information about user behavior.

If you have deactivated the storage of cookies for the Google Ad program, you will not have to reckon with such cookies when viewing YouTube videos. Youtube also stores non-personal usage information in other cookies. If you want to prevent this, you must block the saving of cookies in your browser.

Further information on data protection at Youtube can be found in the provider's data protection declaration at: https://www.google.de/intl/de/policies/privacy/   

X. Embedded Vimeo Videos

On some of our websites we embed Vimeo videos. The plugins are operated by Vimeo Inc, Attention: Legal Department, 555 West 18th Street New York, New York 10011, USA. If you visit a page with the Vimeo plugin and click on the video, a connection to Vimeo servers is established. Vimeo will be informed of the pages you visit. If you are logged into your Vimeo account, Vimeo can associate your surfing behaviour with you personally. You can prevent this by logging out of your Vimeo account beforehand.

Please note that Vimeo may use Google Analytics and refer to the privacy policy (https://www.google.com/policies/privacy) and opt-out options for Google Analytics (https://tools.google.com/dlpage/gaoptout?hl=en) or Google's settings for data use for marketing purposes (https://adssettings.google.com/.).

Further information on data protection at Vimeo can be found in the provider's data protection declaration at: https://vimeo.com/privacy.  

XI. Social Media

We use online presences in social networks and platforms to communicate with interested parties and users and to inform them about our services. When accessing the networks and platforms, the terms and conditions and data processing guidelines of the operators apply.

Unless otherwise stated in our privacy policy, we process user data provided that users communicate with us within social networks and platforms, e.g. write articles on our websites or send us messages.

XI.1. Use of Facebook components

The data protection-compliant "Social Media Buttons" used on our site do not establish a direct connection to the social network Facebook (facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA) when you visit our website.

If you click the Facebook "Like" button while logged into your Facebook account, you can link the contents of our pages on your Facebook profile. This allows Facebook to associate the visit to our pages with your user account. We would like to point out that, as the provider of the pages, we have no knowledge of the content of the data transmitted or of their use by Facebook. For more information, please see Facebook's Privacy Policy at https://de-de.facebook.com/policy.php.   

XI.2. Use of Twitter recommendation components

The data protection-compliant "Social Media Buttons" used on our site do not establish a direct connection to the Twitter service (Twitter Inc., Twitter, Inc. 1355 Market St, Suite 900, San Francisco, CA 94103, USA.) when you visit our website.

By using Twitter and the "Re-Tweet" function, the websites you visit are linked to your Twitter account and made known to other users. Data is also transmitted to Twitter.

We would like to point out that, as the provider of the pages, we are not aware of the content of the data transmitted or how it is used by Twitter. For more information, please see Twitter's privacy policy at https://twitter.com/privacy.

XI.3. Use of the LinkedIn recommendation components

The social media buttons used on our site do not establish a direct connection to the LinkedIn service (LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA) when you visit our website.

If you click the LinkedIn "Recommend-Button" while logged into your LinkedIn account, you can link the contents of our pages on your LinkedIn profile. This enables LinkedIn to assign the visit of our pages to your LinkedIn user account.

We have no influence on the data LinkedIn collects through this, nor on the extent of the data collected by LinkedIn. We also have no knowledge of the content of the data transmitted to LinkedIn. Details regarding the collection of data by LinkedIn as well as your rights and setting options can be found in LinkedIn's privacy policy. You can find this information at https://www.linkedin.com/legal/privacy-policy.  

XII. Rights of the person affected

If personal data is processed by you, you are affected within the meaning of the DGPR and you have the following rights vis-à-vis the person responsible:

XII.1. Right to information

You can ask the person in charge to confirm whether personal data concerning you will be processed by us.

If such processing has taken place, you can request the following information from the person responsible:

(1) the purposes for which the personal data are processed;

(2) the categories of personal data processed;

(3) the recipients or categories of recipients to whom the personal data concerning you have been or are still being disclosed;

(4) the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;

(5) the existence of a right to have your personal data concerning you rectified or deleted, a right to have the data processed restricted by the controller or a right to object to such processing;

(6) the existence of a right of appeal to a supervisory authority;

(7) any available information on the origin of the data if the personal data are not collected from the data subject;

(8) the existence of automated decision-making, including profiling in accordance with art. 22 para. 1 and 4 DSGVO and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to art. 46 DGPR in connection with the transmission.

This right to information may be limited to the extent that it is likely to make it impossible or seriously impair the realisation of research or statistical purposes and the limitation is necessary for the fulfilment of research or statistical purposes.

XII.2. The Right to correction

You have a right of rectification and/or completion vis-à-vis the data controller if the personal data processed concerning you are incorrect or incomplete. The person responsible shall make the correction without delay.

Your right to correction may be limited to the extent that it is likely to render impossible or seriously prejudicial the achievement of the research or statistical purposes and the limitation is necessary for the fulfilment of the research or statistical purposes.

XII.3. Right to restrict processing

Under the following conditions, you may request that the processing of personal data concerning you is being limited:

(1) if you dispute the accuracy of the personal data concerning you for a period of time that enables the person responsible to verify the accuracy of the personal data;

(2) the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;

(3) the controller no longer needs the personal data for the purposes of the processing, but you do need them to assert, exercise or defend legal claims, or

(4) if you have filed an objection to the processing pursuant to art. 21 para. 1 DGPR and it has not yet been determined whether the legitimate reasons of the person responsible outweigh your reasons.

If the processing of personal data concerning you has been restricted, such data may only be processed - apart from being stored - with your consent or for the purpose of asserting, exercising or defending rights or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State.

If the processing restriction has been restricted according to the above conditions, you will be informed by the person responsible before the restriction is lifted.

Your right to limitation of processing may be limited to the extent that it is likely to render impossible or seriously prejudicial the achievement of research or statistical purposes and the restriction is necessary for the fulfilment of research or statistical purposes.

XII.4. Right to deletion

a) Deletion duty

You may request the data controller to delete the personal data concerning you without delay and the controller is obliged to delete this data without delay if one of the following reasons applies:

(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You revoke your consent, on which the processing was based pursuant to art. 6 para. 1 lit. a or art. 9 para. 2 lit. a DGPR, and there is no other legal basis for the processing.

(3) You file an objection against the processing pursuant to art. 21 para. 1 DGPR and there are no overriding legitimate justification for the processing, or you file an objection against the processing pursuant to art. 21 para. 2 DGPR.

(4) The personal data concerning you have been processed unlawfully.

(5) The deletion of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the data controller is subject.

(6) The personal data concerning you were collected in relation to information society services offered pursuant to art. 8 para. 1 DGPR.

b) Information to third parties

If the data controller has made the personal data concerning you public and is obliged to delete it pursuant to art. 17 para. 1 DGPR, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform data processors who process the personal data that you as the data subject have requested the deletion of all links to this personal data or of copies or replications of this personal data.

c) Exemption clauses

The right to cancellation does not exist insofar as the processing is necessary

(1) to exercise freedom of expression and information;

(2) for the performance of a legal obligation required for processing under the law of the Union or of the Member States to which the controller is subject or for the performance of a task in the public interest or in the exercise of official authority conferred on the controller;

(3) for reasons of public interest in the field of public health pursuant to art. 9 para. 2 lit. h and i and art. 9 para. 3 DGPR;

(4) for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to art. 89 para. 1 DGPR, insofar as the law referred to under a) is likely to make it impossible or seriously impair the attainment of the objectives of such processing, or

(5) to assert, exercise or defend legal claims.

XII.5. Right to information

If you have exercised your right to have the data controller correct, delete or limit the processing, he/she is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction on processing, unless this proves impossible or involves a disproportionate effort.

The person responsible shall have the right to be informed of such recipients.

XII.6. Right to data transferability

You have the right to receive the personal data concerning you that you have provided to the person responsible in a structured, common and machine-readable format. In addition, you have the right to pass this data on to another person in charge without obstruction by the person in charge to whom the personal data was provided, provided that

(1) processing is based on consent pursuant to art. 6 para. 1 lit. a DGPR or art. 9 para. 2 lit. a DGPR or on a contract pursuant to art. 6 para. 1 lit. b DGPR and

(2) processing is carried out by means of automated methods.

In exercising this right, you also have the right to request that the personal data concerning you is being transferred directly from one data controller to another data controller, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to transferability shall not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority conferred on the controller.

XII.7. Right to object

You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you under art. 6 para 1 e or f DGPR; this also applies to profiling based on these provisions.

The data controller no longer processes the personal data concerning you, unless he can prove compelling reasons worthy of protection for the processing, which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling, insofar as it is associated with such direct marketing.

If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the possibility to exercise your right of objection in connection with the use of Information Society services by means of automated procedures using technical specifications, notwithstanding Directive 2002/58/EC.

You also have the right to object to the processing of personal data concerning you for scientific or historical research purposes or for statistical purposes pursuant to art. 89 para. 1 DGPR for reasons arising from your particular situation.

Your right of objection may be limited to the extent that it is likely to make it impossible or seriously impair the realisation of the research or statistical purposes and the limitation is necessary for the fulfilment of the research or statistical purposes.

XII.8. Right to revoke the data protection declaration of consent

You have the right to revoke your data protection declaration of consent at any time. The revocation of consent shall not affect the legality of the processing carried out on the basis of the consent until revocation.

XII.9. Automated decision in individual cases including profiling

You have the right not to be subject to a decision based exclusively on automated processing - including profiling - that has legal effect against you or significantly impairs you in a similar manner. This does not apply if the decision

(1) is necessary for the conclusion or performance of a contract between you and the person responsible,

(2) is admissible by law of the European Union or of the Member States to which the person responsible is subject and that law contains appropriate measures to safeguard your rights, freedoms and legitimate interests, or

(3) follows your explicit consent.

However, these decisions may not be based on special categories of personal data pursuant to art. 9 para. 1 GDPR, unless art. 9 para. 2 lit. a or g GDPR applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests.

In the cases referred to in (1) and (3), the person responsible shall take reasonable measures to safeguard your rights, freedoms and legitimate interests, including at least the right to obtain the intervention of a person by the person responsible, to state his own position and to challenge the decision.

XII.10. Right of appeal to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right of appeal to a supervisory authority, in particular in the Member State where you reside, work or suspect of infringement, if you believe that the processing of personal data concerning you is contrary to the GDPR.  

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.

XIII. Changes to our data protection provisions

We reserve the right to adapt this data protection declaration so that it always complies with current legal requirements or to implement changes to our services in the data protection declaration, e.g. when introducing new services. The new data protection declaration will then apply for your next visit.

25.5.2018